Read through the latest blog posts and feel free to comment on them if you like.Please scroll down to review polices for each month for the year 2013/14.
Mobile Phone policy
Reviewed: February 2014
Reviewed By: Elaine Boulton Nursery Owner
It is a specific legal requirement that providers have a policy and procedure that covers the use of mobile phones in the setting (p13, Statutory Framework for the Early Years Foundation Stage 2012). Little Swans nursery pay regard to this when writing their mobile phone policy
All mobile phones that belong to staff members are kept in the staff room/conservatory away from the children and not accessible to staff whilst on duty. Staff is advised to give all relatives and relevant authorities the main nursery number so that they can be contacted in case of an emergency.
The Use of mobile phones while off the premises on day trips and outings
Mobile phones have a place on outings as they are often the only means of contact available while off the premises and can be helpful in ensuring children are kept safe.
• The statutory guidance listed in the Statutory Framework for the Early Years Foundation Stage states that providers should take contact telephone numbers and a mobile phone on outings.
At Little Swans Day Nursery mobile phones are used when staff are off the premises on day trips/outings only. This is with permission obtained from the Senior Management Team for a senior member of staff to carry their personal phone. E.g. the manager and a supervisor/qualified member of staff will carry their own mobile phone on their person; this is included on the risk assessment prior to leaving the premises. They are prohibited from taking personal calls while off the premises and at no time will they use the phone for taking pictures of the children. Parent contact details will not be stored or held on a call list; if parents have been contacted for any reason while off the premises their number will be deleted once the conversation has ended. As the safety of children is paramount, casual or inappropriate use of mobile phones by parents accompanying children on nursery trips is prohibited at all times.
The use of mobile phones in the setting
‘The safety of the children at the nursery is paramount.’
One of the key ways that we support children’s development and engage parents in their learning is through photographs that record their activities and achievements that are then entered into the child’s learning journeys and assessments as well as display boards and multi- media slide shows.
At the nursery, we ask permission from parents/carers to consent to the use of cameras for appropriate recording purposes. We need to ensure that staff and children can still feel supported and make the most of the benefits of modern technology to support learning and development, whilst ensuring that children are kept safe.
Mobile phones should not be used when staff are working with the children.
Any photos being took of children should take place with due regard to the law and the need to safeguard the privacy, dignity, safety and well-being of the children who attend the nursery.
To make all professionals from other agencies, visitors, staff and parents at the setting aware of our policy around the use of mobile phones. In addition, set out clearly the practices at Little Swans, to draw everyone’s attention to this aspect around safeguarding.
1. All staff is aware that mobile phones are prohibited around the nursery and can only be used in the staff room/conservatory at lunchtimes. This ensures the quality of supervision and care is not compromised. This is covered and signed for by the staff member during induction.
2. Mobile phones need to be left in the staff room/conservatory, switched off, in the box provided. They should be signed in /out each time they are used, on the sheet provided daily.
3. All staff are responsible at the start of the day and end of staff breaks to check that their mobile phones have been handed in.
4. Under no circumstances are staff allowed to keep mobile phones in their bags or pockets whilst on duty. With no exception.
5. Should staff need the use of a phone whilst on duty, they are allowed access to the nursery landline located in the staff room/conservatory and at various points around the building, once they have obtained permission from a senior member of staff.
6. Professionals or visitors that are at the setting will be asked to keep their mobiles in the office. If they need to make a call then this will take place in the office away from children.
7. Parent/carers should at all times where possible avoid making or taking calls when they come to collect or bring their child to nursery. Staff want to talk to you about your child’s day or their needs mobile phones can cause distractions.
8. Only the cameras supplied by the nursery can be used to take images of the children during activities and for assessment purposes. Careful consideration should be given as to how activities involving the taking of images are organised and undertaken. Mobile phones are taken by a designated staff member when accompanying children on an outing, photos will not be taken on phones and this information will be shared with parent/volunteers. Phones will be used to keep in contact with the nursery and parent/ carers while off the premises.
9. Images will be stored in nursery and will only be used for display purposes and the LCD slideshow that is available to view in the main building. Any images that need to be discarded will be done in the appropriate way; images that are needed for future reference will be kept on the premises, staff members will be allowed to have access to them.
10. Any inappropriate use of mobile phones/cameras should be brought immediately to the attention of room supervisors and management.
11. If any staff member, visitor, volunteer or professionals refuse to comply with the nursery mobile phone policy, disciplinary/action will be taken.
IT IS PROHIBITED FOR STAFF, VISITORS, VOLUNTEERS AND PROFESSIONALS TO USE A MOBILE PHONE FOR ANY PURPOSE ON THE NURSERY PREMISES
The Department for Education published guidance on the use of mobile phones at:
Little Swans Day Nursery Safeguarding and Child Protection Policy
Reviewed November 2013
Designated Safeguarding Persons (DSP)
Samantha Tranter Nursery Manager
Elaine Boulton Nursery Owner (in the absence of Samantha Tranter)
The following policy and procedures are in place at Little Swans Day Nursery in order to protect and safeguard children, parents/carers, staff and visitors.
Policies are consistent with the following guidance:
• Working together to safeguard children 2013
• What to do if you think a child is being abused
• Birmingham Safeguarding Children’s Board (BSCB) procedures.
• Revised Early Years Foundation Stage 2012
Childcare Act 2006, Section Five states:
• We have a duty to implement the Early Years Foundation Stage, meeting the learning and development requirements, and must comply with the welfare requirements.
• This policy ensures that all the staff and parents/carers in the nursery setting are clear about the actions necessary with regard to child protection and safeguarding issues.
Every child deserves the opportunity to learn and develop in an environment that is both safe and secure. Through the guidance of the Early Years Foundation Stage we aim to offer an enabling environment for children, where risks are minimised and well managed, and children are protected from harm and abuse.
The nursery and staff recognise that they have a responsibility alongside other professionals to safeguard children. The health, safety and wellbeing of the children in our care are of paramount importance. We strive to create an environment which is welcoming, safe and stimulating, and where children are able to enjoy learning and grow in confidence, encouraging children to do their best. Through incorporating a child centred approach, the nursery recognises that every child is individual and unique. Staff recognises not only the rights of children but that children learn best when they are healthy, safe and secure, when their individual needs are met and when they have positive relationships with adults caring for them.
Promoting health and well being
One aspect of safeguarding children, is promoting good health and wellbeing. Staff are expected to carry out high standards of hygiene and cleanliness as part of their daily routine. Ensuring staff have good knowledge of infection control; the nursery management prevent the spread of infection and illness in the setting. We have vigorous procedures in place for administering medication and supporting children with medical needs or appear unwell during the day.
All staff understands their duty to report and inform of accidents and incidents which may occur during the day at the setting and the correct procedures which must be followed.
Our comprehensive registration and home visit follow ups ensure that all parents/carers are provided with time and opportunity to discuss their child’s needs in detail and disclose any information relating to their care. For example allergies are identified prior to a child starting at the nursery which enables staff to prevent contact with allergenic substances.
Regular risk assessments help to identify aspects of the nursery environment that need to be checked on a regular basis, decide what should be done to prevent harm and make sure that the relevant actions are taken and updated whenever necessary.
All staff are trained and aware of their responsibilities when identifying risks and taking reasonable precautions
All staff in areas conducts formal risk assessments and constantly reappraise both the environments and activities to which the children are being exposed. Staff must make necessary adjustments to ensure their safety and the safety of the children at all times.
We encourage children to keep safe, recognise different situations and how to behave in response to them. The environment around the nursery is safe and secure in which children can interact and explore.
Children are given opportunities to take appropriate risks as part of their learning and understanding of the world
The nursery follows regulations set by the government as outlined in the Protection of Freedoms Act 2012. The nursery adheres to DBS (The Disclosure and Barring Scheme) Vetting and barring and referral procedures. And will not knowingly engage a barred person in regulated activity with children.
Miss Tranter and Mrs Boulton are responsible for ensuring that people looking after children are suitable to fulfil the requirements of the role.
Any adults who are likely to have regular contact with children are required to complete a DBS disclosure, through a regulated government agency for any person aged 16 and over who:
• Works directly with children
• Works on the premises of which the childcare is provided
Note: Enhanced DBS checks for work within regulated activity will tell us (where requested) if the person is on one of the ISA’s barred lists.
All staff are expected to disclose any convictions, cautions, court orders, reprimands and warnings which may affect their suitability to work with children (whether received before or during their employment at the setting)
Staff are required to supply two references; one of which must be able to comment on their suitability of working with children. (See recruitment policy and procedures).
Anyone who has not had their suitability checked or awaiting their DBS clearance and references will not be allowed to have unsupervised contact with children who are being cared for by the nursery.
Prior to a position being confirmed applicants must produce original qualification certificates (copies will be taken and confirmed).
Identity checks will be completed as part of the DBS process.
A DBS register is kept on the premises at all times in the office this details the following:
• Applicants Name
• Criminal records disclosure/reference number
• Date the disclosure was issued
• Who obtained it
• When it is due to be renewed
As part of good practice nursery request all employees to review their DBS checks every three years whilst in employment at the nursery.
We ensure a rigorous recruitment procedure in order to ensure staff working for our nursery are suitable to do so. We also ensure that all persons working for us have the right to work in the UK. A rigorous recruitment process with a probationary period of 12 weeks is in place at the nursery and all staff receive an induction and regular supervision.
All Children have the right to protection, regardless of age, gender, race, culture or disability.
They have the right to be safe in our nursery.
Please refer to Equal Opportunities, Inclusion and Special Educational Needs policy).
Samantha Tranter (Nursery Manager) is the lead practitioner who is responsible for implementing child protection procedures; in her absence Mrs Boulton (Nursery Owner) takes responsibility.
The role of the lead practitioner
Is responsible for liaison with local statutory children’s services/agencies, and with the Local Safeguarding children’s board.
To provide support, advice and guidance to any other staff on an ongoing basis, and on any specific safeguarding issue as required.
Attend relevant child protection training courses delivered by the local authority to support their role which enables them to identify, understand and respond appropriately to signs of possible abuse and neglect.
Definitions of Abuse and neglect
Physical abuse may involve hitting, shaking, throwing poisoning or burning or scalding, drowning, suffocating or otherwise causing physical harm to a child.
Emotional abuse is the persistent emotional ill treatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve making a child feel or believe that they are worthless or unloved, inadequate or valued only insofar as they meet needs of another person. Some level of emotional abuse is involved in all types of ill treatment of a child, though it may occur alone.
Sexual Abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of, or consents to, what is happening.
The activities may involve physical contact, including penetrative acts such as rape, buggery or oral sex or non-penetrative acts such as fondling. And can also include non – contact activities such as involving children in looking at, or in the production of pornographic material or watching sexual activities.
Neglect is the persistent failure to meet a child’s basic physical and/ or psychological needs, likely to result in the serious impairment of the child’s health or development. It may involve a parent or carer failing to provide adequate food, shelter and clothing, leaving a young child home alone or the failure to ensure that a child gets appropriate care or treatment. It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.
Any incident of threatening behaviour, violence or abuse (psychological, physical, sexual, financial or emotional) between adults, aged 18 years or over, who are or have been intimate partners or are family members regardless of gender. Domestic abuse can have an impact on children in the family home and on their development; domestic abuse can link with other areas of abuse.
All staff receives training to understand the safeguarding and child protection policy and procedures. Staff receives updates regarding safeguarding issues and attend training provided by the local authority to enable staff to identify signs of possible abuse and neglect at the earliest opportunity and respond in a timely and appropriate way as well as completing child protection training regarding the nursery’s procedures in house. These may include:
• Significant changes in children’s behaviour;
• Deterioration in children’s general well-being;
• Unexplained bruising, marks or signs of possible abuse or neglect;
• Children’s comments which give cause for concern;
• Any reasons to suspect neglect or abuse outside the setting, for example in the child’s home and/or
• Inappropriate behaviour displayed by other staff members of staff, or any other person working with the children. For example, inappropriate sexual comments; excessive one-to-one attention beyond the requirements of their usual role and responsibilities; or inappropriate sharing of images (see Mobile Phone, Camera and e safety Policies)
All staff including students on placements and volunteers working within the setting has the opportunity/ duty to listen carefully to what children say and observe any changes in their appearance or behaviour which may result from abuse or neglect and to act quickly and responsibly in any instance that comes to their attention, including reporting suspicions around abuse or neglect.
Staff are aware of their responsibilities; supervisors and management are clear about maintaining and supervising staff performance. Supervisors are responsible and accountable for their areas and decisions that affect other areas in the nursery.
Staff must alert Samantha Tranter or in her absence Elaine Boulton to any issues for concern in a child’s life at home or elsewhere.
Any action taken must be in line with the guidance and procedures of Birmingham’s Safeguarding Children’s Board. The nursery will also be guided on the child’s needs and development following the outline of the Every Child Matters Document.
All staff are aware that it is not their responsibility to investigate whether or not a child has been abused; this responsibility lies with Social Care and the Police. All child protection and safeguarding concerns must be passed directly to Social Care and the Integrated Access Teams and Samantha Tranter is the person who is responsible for this.
In the event of a referral not being made; when a staff member has significant concerns, any individual has a duty to refer the child.
Staff must communicate effectively when dealing with Child protection and safeguarding concerns/issues. All information must be treated as sensitive and confidential
There may be times at the nursery when inappropriate behaviour needs to be challenged and sometimes this can lead to members of staff having to intervene. However this will only happen if the child is at harm or hurting other children
Or staff members. (see behaviour policy)
All Visitors Must sign in/out of the visitor’s book. Any persons visiting the nursery in a professional capacity is required to provide proof of identity. Mobile Phones must be handed into the office on arrival. Appointments are made in advance to ensure the security of children, parent’s, staff and visitors. The nursery operates a diary system throughout.
In the event of a staff member needing to challenge behaviour it is the nursery’s policy that the adult involved reports it to management immediately and records the incident. Staff are trained in the correct procedures for dealing with inappropriate behaviour and receive ongoing training (See Behaviour Policy)
If any member of staff suspects that a child in the setting may be a victim of abuse, they must observe, record and report but remain impartial. These concerns must be passed to the Designated Safeguarding Officer, to be kept on file and passed to Children’s Services if necessarily.
If the Designated Safeguarding Officer or in her absence Elaine Boulton does not feel that there is any course for concern but a staff member or volunteer disagree with her decision, the concerns must then be passed on directly to Social Care Services.
Where there are child protection and safeguarding concerns, the Designated Safeguarding Officer or in her absence Elaine Boulton will contact the Area Integrated Access Team 0121 303 9515 email: IAT.Citywide@birmingham.gov.uk
Early Years Duty Line 8am – 6pm: General support/ advice/ safeguarding and queries 0121 675 4996 / 0121 675 1943
Emergency duty team (Outside office hours) 0121 675 4806
If a child of whom of a member of staff has concerns about lives in the area of Solihull the contact numbers are as follows:
Contact Children and Families inter agency on:
Out of hours: 0121-605-6060
If a child makes a disclosure of abuse to a member of staff, they will be reassuring to the child and will write a report and then pass it onto the named person. The nursery may make a referral without communicating with parent’s first if they feel by talking to the parent the child or staff maybe at risk of further harm.
To ensure any observations, reports etc… are documented at the earliest availability and within 24 hours. Advice will be taken from external agencies regarding time scales for any information they wish to have.
At no time within the setting is any child left with an unqualified or trainee and are supervised at all times by a qualified member of staff. And under no circumstances are they allowed to assist the children when toileting, unless sanctioned by the nursery manager.
No child is ever allowed to leave the setting with an adult who is not the normal collector of the child without prior permission being obtained and passwords being checked, as well as the child’s Date of Birth. Parent’s/ Carers are responsible for informing staff of any changes.
Should we become concerned that a parent/career or person in a position of trust at the nursery is subject to domestic abuse, we will pass our concerns onto the Social Care and Health Services for them to investigate. This action is to protect any children who may be subject to domestic abuse in the home environment.
If we suspect that a person in a position of trust is a victim of domestic abuse we will in the first instance sign post them to an outside agency for support. If any children are present in the home we will past our concerns onto Health and Social Care Services. This person may become subject of a Position of Trust meeting.
When a child has a serious accident or dies
In all cases parents/carers will be notified in the first instance
In the event of all child deaths at a setting or any other place that you become aware of, you must report to the Birmingham Safeguarding Children Board (BSCB) and Ofsted.
The following must be followed:
To report to the BSCB the designated person or staff member must complete Form A – Notification of child death (appendix a) and send it to:
• Cheryl Harnett - Child death overview Co- Ordinator
Birmingham safeguarding Children Board
TEL: 0121 464 2612
To report to Ofsted about any serious accident, injury or death that occurs to a child while in the care of the nursery. This includes times where you are off the premises such as on an outing. Ofsted must be informed immediately and this must be followed up in writing within 14 days; otherwise the nursery will commit an offence. More information can be found in Ofsted publication:
Serious accidents, injuries and deaths that registered providers must notify to Ofsted and local child protection agencies.
Ofsted can be contacted on: 0300 123 1231.
Procedures if a concern/allegation is raised concerning a person in a position of trust
How staff can protect themselves from allegations being made
Staff in the nursery are privileged to be able to work closely with the children and their families forming warm and caring relationships. However because of the nature of their work staff are also vulnerable to allegations of Child Abuse.
For their part staff need to avoid putting themselves into situations that may lead to allegations being made against them. And observe closely the Code of Staff Conduct and adhere to the policies and procedures of the nursery. And by following the principles of Good Practice the nursery not only protects the children but also the adults.
The nursery is also fitted with CCTV in all areas this not only helps us protect children and staff, but observe practice which supports staff supervisions and development.
All staff need to adhere to the job description and person specification; the procedures laid out in their inductions which are completed throughout their probationary period at the nursery.
Allegations made against a person in a position of Trust.
This procedure will be adhered to if the concern is related to their work in the nursery or anywhere else.
• I f a concern rises against any person in a position of trust that raises a query as to their suitability to work with children (this may include a cook, student, staff or volunteer). We will immediately take the person to one side and inform them that an allegation has been made against them.
• We will not at this point tell the person the nature of the allegation/s.
• We will remove the person from any direct contact with children and it may be necessary to suspend the person on full pay until the investigation is completed.
This action is intended to safeguard the welfare of the children and does not assume that the person is guilty.
• We will appoint a staff member in the nursery to offer support to the member of staff.
• If the parent of the child is not already aware of the concern we will immediately inform them, and where possible will ensure confidentiality of all parties concerned.
• We will then contact the Child Protection Officer for Early Years and Child Care Team on: 0121 303 6754.
• In her absence we will contact the Child Protection and Review Unit at Sheldon on 0121 675 1669, and ask to speak to a Principle Officer or The Integrated Access Team, this will be confirmed in writing.
• Ofsted will be informed of the concerns/allegation if it happened on the premises or elsewhere. We will confirm our actions to date; this will be confirmed in writing at the latest within 14 days of the allegation being made.
• We will fully co operate at all times with any External investigation, which may include a Multi agency “Position of Trust Co-ordination Meeting”. We will take on board any advice given in relation to the allegation.
• If the allegation is found to be true, we will take the person through a disciplinary process and dismiss them.
We will also refer their name to ISA (the appropriate body) in accordance to legislation and policy, for inclusion on the list of persons barred from working with children (List 99)
Contact Details for ISA
For further information on the duty to refer to the ISA, please see www.isa.homeoffice.gov.uk
• It may be proved to the nursery’s satisfaction that the person has abused one or more children. The above will apply.
• It may be proved to the nursery’s satisfaction that the person is not guilty of Abuse or
the enquires may be inconclusive, leaving suspicion, but no proof about the persons behaviour.
• If not proven we will follow the advice given by the Principle Officer for Social Care and the Child Protection Officer for Early Years and conduct an internal investigation looking at the practice of the setting and individual/s involved.
• Ofsted will be informed of the outcome and the action/processes taken.
Poor Conduct resulting in dismissal
Ofsted deem under the welfare requirements as ‘suitable persons’ and therefore require settings to ensure effective procedures are in place and implemented to ensure appropriate action is taken should a member of staff be unsuitable
Any staff member or volunteer dismissed from their role at the nursery for ‘poor conduct’; and considered by management not to be working to the required standard and organisational requirements. Will be referred to the Independent Safeguarding Authority (ISA) and may have their name listed for persons barred from working with children and vulnerable adults.
The ISA will make the overall decision on whether further action needs to be taken following the referral made by nursery management.
• It is the responsibility of management to ensure they have evidenced how they have considered whether to refer a staff dismissal to the ISA ,and
Reasons for not doing so must be recorded, detailing an accurate account of all investigations, discussions and action taken.
This procedure must also be followed when referring anyone in a position of trust to the ISA.
Any persons at the setting under the age of 18 years are afforded the protection of this policy.
This Policy was reviewed by Samantha Tranter, Nursery Manager Designated Person for Safeguarding.
Little Swans safeguarding Policy and procedures runs alongside the following policies in place at the nursery:
Recruitment Policy and Induction pack
Risk Assessments and Health and Safety
Job descriptions and person specifications
Student Placement Policy and induction pack
The Administration and guidance on managing medicine Policy
Code of practice for all staff/volunteers and students
Health and Safety Policy
Parent Partnership and Shared Care Policy
Outings and Trips Policy
Emergency Evacuation Policy
Smoking, drugs and alcohol policy
Behaviour Management Policy
Equal Opportunities policy and procedures
Mobile Phone Policy
E- Safety Policy
E- Safety Child Protection Procedures
Internet access policy
Whistle Blowing Procedures
Late or non-collection of children
Special Educational Needs and Disabilities Policy
Little Swans Safeguarding Statement
We believe that children learn best at Little Swans when they are healthy, safe and secure, when their individual needs are met and when they have positive relationships with the adults caring for them. We aim to create an environment which is welcoming safe and stimulating, and where children are able to enjoy their learning through play, to grow in confidence and to fulfill their potential.
Written policies and procedures are required to safeguard children or promote equality of opportunity, all staff members are given copies of these policies and procedures as part of their induction, and been explained to through training, practical assessments and supervisions. Updates are shared through staff meetings and email correspondence, this is also shared with parent/carers. All our policies and procedures are kept in a red folder in the main entrance of the nursery; policies can also be viewed online at www.littleswans.org.uk
It is essential that children are provided with safe and secure environments in which to interact and explore rich and diverse learning and development opportunities.
Information on safeguarding children within our organisation
Within this organisation we undertake to safeguard children from harm and abuse at all times
We do this by ensuring that we have a robust recruitment procedure in place for vetting any one who works within our setting.
We also aim to ensure that all of our staff are trained in safeguarding children externally and during their induction. They are able to recognise signs and symptoms of abuse as well as effectively implementing our procedures when concerns arise.
Our safeguarding procedures are available for you to view at any time, please ask a member of staff if you wish to read them or they can be found on the nursery website www.littleswans.org.uk
We have procedures in place for allegations made against staff members in accordance with section 22 of the Birmingham Safeguarding Children Board (BSCB) procedures
We expect any one working within our organisation to ensure they carry out their duties using safe working practices and by not allowing themselves to be left in a position whereby allegations are made against them. All staff are aware of our whistle blowing procedures, and know how to make concerns known to management about other staff members. Staff also know how to make concerns known to ofsted if they are worried about any aspects of management’s behaviour.
If you as a parent /carer or visitor have genuine reason to believe that a child may have been abused by any one working for our organisation, we ask that in the first instance you bring it to the attention of a manager. If your concerns are about the management we ask that you contact Ofsted on 0300 123 1231
Please be very clear what you are alleging, as we have a statutory duty to follow procedures when an allegation has been made.
Whilst our first duty is always to safeguard children, false malicious and unfounded allegations do have a devastating effect on individuals and the organisation as a whole.
If you make a genuine allegation the following procedure will be followed:
• Please do not talk directly to the person who you are making the allegation against
• Talk to a manager in a quiet area away from staff and children.
• Please do not talk to other staff members or parents; we need to maintain the confidentiality of your child and the member of staff.
• The manager should reassure you that procedures are being followed
• We may decide to suspend the alleged perpetrator whilst a course of action is decided upon
• We will not in the first instance tell them the nature of the allegation
• We will inform ofsted
• We will inform someone from the Birmingham Safeguarding Children Board(BSCB) position of trust team
• If the concerns are such that the position of trust team deems it to be an internal disciplinary matter they may ask us to undertake our own investigation, and to follow our organisations disciplinary procedures.
• Dependent upon the nature of the concerns the police and Social care team may become involved
• Dependent upon the nature of the concerns the police may speak to you and your child
• Dependent upon the nature of the concerns your child may be subject to an examination to determine any possible injury.
• A position of trust coordination meeting may be held to discuss the concerns, and to find a way forward, in order to reach an outcome
• You will be told the outcome of any such meetings.
Your child’s well being is paramount to us please be reassured we will do everything in our power to safeguard all children within our setting by following safe working practices and by following the correct procedures if an allegation does arise about any one working or volunteering within our organisation
Little Swans Day Nursery
Intimate Care (safe care) and Toileting Policy
Reviewed by Samantha Tranter, Nursery Manager
At Little Swans Day Nursery we aim to meet the individual needs of all our children and promote their welfare and emotional well-being. We recognise and assist children with intimate care where needed, and ensure that the children are treated with courtesy, dignity, and respect at all times.
Intimate care is defined as care involving washing, touching or carrying out a procedure to intimate personal areas which some children may need support in doing because of their young age, physical difficulties or other special needs.
Where a child has intimate care needs, a designated qualified member of staff takes responsibility to provide their care. We address issues on an individual basis.
Due to the developmental stages of the children that we work with, we support them with their personal care, for example reminding the children to go to the toilet and about personal hygiene. This supports their understanding of self-care routines as well as developing their independence.
As outlined in the Early Years Foundation Stage (EYFS); September 2012, we are responsible for children’s personal care skills, as an essential part of Personal Development.
On some occasions, children come to our setting in nappies. We support children sensitively and with dignity in this matter. Also, from time to time some children will have accidents and need to be attended to. During registration and your child’ home visit their key person will advise you of the procedures at nursery and what your child needs to have with them each day they attend e.g. spare clothes. Staff will share information about your child’s day at nursery; including toileting and nappy changes, this is given verbally and included on daily report sheets/diaries.
All staff are knowledgeable about intimate care/personal care. They are aware of their responsibilities, relevant policies and procedures in place (including adhering to Child Protection and Safeguarding, Health and Safety and Confidentiality). The designated employed adult is trained; DBS (Disclosure, Barring Scheme) checked and has received training for very specific intimate care procedures where relevant. During their induction period staff are supervised and supported when carrying out self-care, only staff members who have provided satisfactory references and have a clear DBS check can carry out such self -care routines.
Key Persons follow each child’s care plan in agreement with parent/carers and they undertake their duties in a professional manner at all times. They are fully aware of best practice including hygiene.
•Intimate care / personal care plan
If a child requires regular assistance with intimate care, staff meet with the parents to discuss the child’s needs and devise an agreed intimate / personal care plan. Relevant health personnel are involved if needed. We monitor and review the plan on a regular basis and access any further training as and when it is required.
The designated practitioner who provides the care (in most cases: the child’s key person) forms a strong, trusting relationship with the child. They ensure that it is a positive experience that is safe and comfortable for all. Whilst the child is having their needs met, it is treated as a time to interact and promote their personal, social and emotional development.
Each child; age and developmentally appropriate is encouraged to undertake as much of the procedure for themselves as possible, including washing hands, dressing/undressing, hygiene and toileting.
The children’s toilet areas and nappy changing facilities/areas are used to attend to children’s needs and every effort is made to ensure privacy and modesty.
Most procedures are carried out by one member of staff. However, careful consideration is given to the child’s individual circumstances/needs to determine how many practitioners might need to be present when a child needs help with intimate care. If a child is unhappy or anxious about the care being provided, the issue will be addressed and discussed with parents/carers to ensure that we continually meet a child’s needs.
Each child who attends nursery has a self-Care record which is completed each day, recording nappy changes, toileting, sleep as well as food charts for under one’s. It is the responsibility of all key persons to ensure the information recorded is accurate and shared with each child’s parent/carer.
•Working with parents
We work closely with parents/carers forming partnerships to identify and ensure we meet each child’s needs, reviewing these regularly through the key person system in place at nursery. Cultural and religious values are respected when planning and we seek to engage in regular communication with parents, and monitor and review the plan together.
•Working with outside agencies
We work closely with outside agencies and utilise their knowledge and expertise where necessary. Our setting based SENCO Jennifer Owen and her assistant Emma Sloan, coordinate this approach in consultation with management as well as parent/carers and the child’s key person.
Disposal of nappies, aprons and gloves safely
At Nursery we have good hygiene practices in place when disposing waste to prevent infection.
We follow stringent nappy changing procedures which are included in all staff inductions to ensure the safe disposal of waste, see below.
Changing a nappy
•A clean disposable apron and gloves is worn every time a child is changed, after having washed their hands thoroughly.
•Whilst changing, children’s skin is cleaned with disposable wipe/creams if needed, these are provided by parent/carers.
•Nappies and ’pull ups’, gloves, aprons and wipes are disposed of hygienically and safely, they are placed in nappy bags and disposed of immediately in the internal/external bins provided by the nursery.
This policy has been written in accordance with the Disability Discrimination Act (amended 2005) and in conjunction with the nursery’s health and safety policy, Safeguarding / child protection procedures and staff inductions.
This policy will be reviewed annually or when a change in practice or legislation requires.
Policy Updated: May 2013
Miss Tranter, Nursery Manager
Little Swans Day Nursery
Managing Sick Children Policy and Procedure
Reviewed: September 2013
Reviewed by: Elaine Boulton
This policy has been written in order to promote the good health of the children in our care, in line with the safeguarding and welfare requirements of the Statutory Framework for the Early Years Foundation Stage.
EYFS Welfare Standards: Safeguarding and promoting children’s welfare
At little Swans Day nursery the welfare of all children is of paramount importance to all staff. This policy will highlight staff responsibilities when dealing with a sick child as well as provide information for parents/carers about the procedures and policies in place at Little Swans Day Nursery.
It is highly likely that at some point a child who attends the nursery may become sick from an illness, resulting in them feeling generally poorly and unwell. It is the responsibility of nursery staff to communicate effectively with parents and carers.
The nursery takes responsibility to explain clearly to parents our legal and moral approach when dealing with sickness and accidents with a child in our care, and have implemented effective procedures to support the process (see accident and medication policies). We want to share this responsibility and it is expected that parents/carers will adhere to specific procedures and practices detailed within this policy.
In the event of a child being taken ill or running a high temperature of 39 degrees or above the following will be done:
• Contact the child’s parents explaining their child’s condition. From their observations they will either ask parent’s to collect or email a consent form for medication to be given. Where reasonably practical, staff should ask parents to come into nursery and complete the medication form.
• Children will only be given medicine with consent and if they have their own medication on site, otherwise parents must collect
• Staff will comfort the child
• Offer a cool drink of water
• Remove any excessive clothing
• Damp them down with (lukewarm flannel)
• Open windows/ put a fan on if necessarily
• Observe the child and look for signs of their condition getting worse
PROCEDURE FOR A SERIOUS EVENT
In the event of a life threatening episode such as: faints, fits, convulsions whilst in our care staff will carry out the following procedure:
• An ambulance will be called
• Observations made and information passed onto the emergency services
• Parents will be contacted immediately, where possible to come to the nursery or to meet the member of staff at the hospital who will accompany the child in the ambulance
• The staff member will take the child’s medical form with them and will be guided by the professional medical staff opinion as to medical procedures. (As approved by the parents on their child’s medical form).
• Staff will then complete an emergency record card, detailing the events for future reference and copy of this must be sent to the nurse educators
Requests for staff to apply any prescribed creams, drops or ointments will be taken on an individual basis, and will be done in accordance with the nursery’s ‘Administration of Medicines Policy’. Before any medicine is administered to a child a medication consent form must be completed by the parent/carer who holds parental responsibility.
If a child has been prescribed a course of antibiotics then they must receive the first dose at home prior to their return to nursery.
Children showing no signs of illness but not themselves
• If your child has not been his/her normal self at home but is not showing signs of illness when brought into nursery, please mention it to the member of staff you hand your child over to , and let them know how best to contact you throughout the day
Children who are ill
• It is at the nursery manager/nursery owner discretion whether or not to allow a child into the nursery if they are showing signs of illness, even if there is no exclusion period or if this is after any exclusion period or if this is after any exclusion period has passed; or if a doctor has stated that they are not infectious
• The manager will need to take into account
Nursery and Staff Responsibilities
Where a child is taken ill, or is need of medication not previously prescribed or agreed, staff will inform the Nursery Manager immediately.
To inform all parents/carers of any accidents/incidents involving their child while in the care of Little Swans Day Nursery
To ensure all relevant records/documents are completed correctly and sign by the appropriate persons.
To adhere to nursery policies and procedures.
To determine at point of entry the person who holds parental responsibility for the child and ensure the named person completes medication consent etc…
In the event of infectious illnesses nursery will follow the exclusion periods outlined by the Health Protection Agency Guidance on infection control in schools and other settings, HPA April 2010. Children must not return to nursery until the quarantine period is finished.
Under the Children Act regulations, Ofsted will be notified of any infectious, notifiable and communicable diseases. Details are available at website www.doh.gov.uk
After a bout of sickness and/or diarrhea parents will be called to collect their child immediately. Viruses stay active in bodily fluids and faeces. To minimise the risks of contamination to other children and staff a nursery exclusion period of 24 hours after the last episode is required.
Dependent on the situation and reasons for accident/ incident nursery will inform Ofsted and Birmingham’s Safeguarding Children’s Board. (See Safeguarding policy and procedures)
Parents/carers are required to provide emergency contact numbers, and those of a known person who can collect their child in their absence. This forms part of the statutory legal requirements for Ofsted Registration.
Consent is obtained from Parents/carers when registering with the nursery, which gives nursery permission to sought emergency medical treatment in their absence as detailed in their child’s contract.
Parents/Carers are expected to inform and update nursery immediately of any change to contact numbers or addresses. Records are updated each parent evening in April and November.
Parents/Carers are requested to notify nursery if their child is diagnosed with a contagious illness. This is to ensure that we can notify other parents/carers of vulnerable children and pregnant women. We can also track trends, and in exceptional circumstances we are required to inform the local health authority of any outbreaks of notifiable diseases. The nursery is required to maintain the appropriate confidentiality.
It is vital that parents/carers inform nursery of any illness or diseases that may impact on the child’s wellbeing whilst in our care. Staff need relevant information to ensure they are best prepared should a child be taken ill.
To disclose any past or current medical history during registration e.g. convulsions and asthma, to enable staff to consult with parents/carers as well as other professionals who may be able to advise and assist when developing a care plan or alert card for their child’s condition and wellbeing, as well as identifying areas where staff training may be required.
Parent/carers must always seek medical advice from a GP or Health Visitor.
Where appropriate, inform parents of the symptoms to look out for in their own child and provided with information on where to seek further help and advice.
Staff in the nursery will follow strict hygiene routines at all times to minimise the spread of infection.
Children suffering from certain infectious diseases will be excluded from the setting for the following periods of time.
• A child who is sick or has diarrhea whilst at the nursery is to be collected immediately and kept away for 24 hours following the last bout of sickness or diarrhea
• Gloves will be worn when dealing with blood or other bodily fluids
• Parents will always be contacted and informed if their child has a high temperature of 101F/38C or above
• To prevent the spread of conjunctivitis, suspected cases will be reported immediately to parents who will be asked to take their child from the nursery to be seen by a Doctor
• Chicken Pox- children need to be absent from nursery for a minimum of 5 days from the onset of the rash. After this time, if all the spots have dried and scabbed over, the child can return to the nursery. Parents will also be contacted if their child develops a rash or suspected thrush. This will need to be checked by a Doctor whose advice should be followed.
If there is an outbreak of an Illness in the nursery then the manager or owner will consult with the local Health Protection Unit for advice. We may decide to exclude children in order to control an outbreak even where this is not listed on our normal exclusion policy.
Infectious Communicable and Conditions Reporting
If a child has an illness we would request that the parent/s contact the nursery as soon as possible.
If it is an infectious communicable disease we will inform staff parents and carers as soon as possible
If there is an outbreak of a notifiable disease at the nursery we will inform the local Health Protection Unit, RIDDOR (If appropriate), and Ofsted.
This is particularly important in case a child has come into contact with a pregnant staff member or parent/carer.
If a case of head lice is found at the nursery, the child’s parents or carers will be discreetly informed when they collect the child. Other parents will be warned to check their own children via a letter sent out by the nursery. Care will be taken not to identify the child affected.
If a child has sustained a bump to the head parents/carers will be informed on collection and giving a bumped head letter. Staff are responsible for ensuring the accident/incident has been recorded on the child’s records, as detailed in the accident procedures and their name has been written on the whiteboard.
Management may ask a member of staff to contact parents/ carers by telephone after a child has bumped their head if they feel it is necessarily to inform the parents/carers of the accident/incident immediately. If the head or face injury is more severe parents will be advised to collect their child and seek medical attention, this will also be recorded on the child’s records.
Parents/carers will be asked to sign the accident/incident sheet to acknowledge that they have been informed. This must be done on the same day.
The nursery will not remove foreign objects from eyes, nose or ears. This is invasive and may cause a child to become distressed. Parents/carers will be contacted and advised to collect their child and seek medical attention. This will recorded on the child’s incident record, parent/carers must sign the document when they collect their child.
Occasionally children may get sand in their eyes during day to day activities. If this happens the event will be noted on a child’s accident record, parents/carers will be advised to seek medical attention if the eye becomes irritated or painful.
If a child receives an insect sting that remains attached to the child, parents/carers will be contacted to seek medical assistance. This will be recorded on a child’s incident record.
Staff will monitor any child, if their condition worsens while waiting for parents/carers an ambulance will be called to assist.
Management retain the right to ask any parent to take their child home if the child is found to be not well on entering nursery and during their day at nursery.
A copy of the Guidance for Infection Control in schools and other childcare settings is displayed on the noticeboard in the main outside entrance for parents/carers and on the staff notice board in the office for staff, and covers the appropriate exclusion periods from nursery.
Please note the list below list is not exhaustive but contains the most common exclusions. In addition, we reserve the right to consult the NHS Direct Website for further advice and information. These guidelines are produced in support of our sickness policy.
Parents should always seek advice from their GP or Accident and Emergency department regarding the specific symptoms of their child. Phone NHS Direct 111 on landline or mobile. Or www.nhsdirect.nhs.uk.
The Administration and Guidance on Managing Medication
Policy reviewed by Samantha Tranter, Nursery Manager
Early Years Foundation stage:
Safeguarding and promoting children’s welfare: ‘providers must promote the good health of all children; take necessary steps to prevent the spread of infection, and take appropriate action when children are ill. 1.4 Health and well-being
We would ask all parents and carers to request their doctor to prescribe medication wherever possible which can be taken outside the setting day.
However we recognise that there are times when it may be necessary for a child to take medication whilst attending the setting. Medicines will only be accepted in the nursery when essential; that is when it would be detrimental to a child’s health if the medicine were not administered during the nursery day. We are prepared to take responsibility for those occasions however we will usually only administer PRESCRIBED medication, but MAY administer some over the counter medications, according to the needs of the individual child.
All medication that has been agreed to be administered must be in the original container/packaging and include the medication information leaflet as well as the prescribers’ instruction for administration.
We will not normally administer the first dose of any medication.
• Details the manner in which medications must be stored
• Includes effective management systems to support individual children with long term or complex medical needs
• Details the procedure for responding to medical emergencies, cases of notifiable diseases, communicable diseases and outlines any applicable exclusion periods.
Roles and Responsibilities within this policy
Which staff are authorised to administer prescribed medication?
• Only the manager, Nursery Owner, Assistant Manager, supervisors and qualified staff can administer medication to children. In circumstances where a child as complex medical needs the authorised person may be a person who has been appointed as a one to one carer for that child.
• Should a child need to receive medication whilst at the setting, parents/carers will be asked to come in and personally hand over the medication to the Supervisor of the area, or a qualified member of staff on duty. If parents are unable to be released from work, either Mrs Boulton or Samantha Tranter will administer a sachet of Calpol or equivalent, to the correct dosage specified. We will only do this once a medication form has been faxed or emailed over to the nursery with the parents/carers signature and date.
Notifying parents or designated adult of child illness
Should a child become ill at the setting the key person, with the manager, nursery owner, assistant manager or supervisor’s knowledge, Must contact the child’s parents immediately.
Children with Special Medical Needs
Should we be asked to admit a child to the setting with special medical needs, we will, in partnership with the parents/carers, the child’s health visitor and our medical advisors, discuss individual needs.
Where appropriate an individual management Plan/Alert Card will be developed in partnership with parents/carers and appropriate health care professional e.g. the child’s Health Visitor, Specialist Nurse, GP and/or Nurse Educator.
Any resulting training needs will be met specific to the individual child and reviewed regularly according to the needs of the child and any changes to their condition.
1. On Admission to the Setting
All parents/carers will be asked to complete an admissions form giving full details of their child’s medical conditions, regular medication, emergency contact numbers, name of family doctor, details of hospital consultants, allergies, special dietary requirements etc. A care plan will be completed for children with specific medical needs, involving the parents and relevant health professionals.
2. Administration of Medication in the Setting
2.1 No medication will be given without prior written consent from parents/carers.
2.2 It is the responsibility of parents/carers to provide a sufficient amount of medication and to ensure that it is in date.
2.3 The medication should be in the original container as prescribed by the doctor and as dispensed by the pharmacist, clearly labelled with:
• Childs name
• Name of medication
• Strength of medication
• How much to be given
• When to be given
• Date dispensed and/or expiry date
• Length of treatment or stop date where appropriate
2.4 A consent form must be completed (see appendix 1) by parents/carers. This form will be kept at the bottom of the stairs in the main building or in the main entrance of Jelly babies by the Belfast sink.
2.5 A separate form will be required for each medication.
2.6 Parents/carers will be required to sign an Early Years Record of Administration of Medication Form (see appendix 2) when collecting the child to acknowledge medication administered that day.
2.7 If medication needs to be replenished this should be done in person by the parents/carer, who should also ensure medication is in date.
2.8 Parents/carers must notify Little Swans in writing should the medication;
• Need to be changed
• Be discontinued before the completion of the course
• Dosage change
In this instance a new supply of medication, correctly labelled with the new dose must be provided and a new consent form completed.
2.9 Reasons for any non administration of regular medication will be recorded and the parents/carers informed on that day.
2.10 No child will be given Aspirin unless it has been prescribed for the child by a doctor.
2.11 Non – Prescribed medication can only be authorised for the following reasons:
2. Mild skin conditions
3. Mild allergies such as hay fever
4. High temperature (Calpol and Nurofen)
2.12 If a parent signs a consent form for non-prescribed medication and at the designated time for administration there is no evident health reason for the child to receive the medication the manager, nursery owner or in their absence assistant manager may reserve the right not to administer the medication but MUST inform the parent of this decision e.g. Calpol would not be administered to a child with no signs or symptoms of fever or pain unless advised otherwise by a medical professional.
2.13 The administration of non-prescribed medication for pain relief must be restricted to 2 consecutive days. If symptoms persist beyond 2 days duration then parents should consult a doctor.
3. Emergency Medication
3.1 Parents /carers must provide any emergency medications e.g. Epipen reliever (blue) inhaler with spacer. The pharmacy label must be attached to the medication.
3.2 It is parents/carers responsibility to ensure emergency medication is in date and that there is sufficient amount in the setting.
3.3 Emergency medication will be kept in the setting and always accessible (never in a locked cupboard/room).
3.4 Emergency medication will accompany the child on any off site visits and will be kept by the member of staff who will be administering it, should it be required.
3.5 Staff who agrees to administer emergency medication will have training from an appropriate health care professional.
3.6 All emergency medicines, such as asthma inhalers and Epi-pens, must be stored in a clear plastic container with the child’s name and photograph visible. A copy of the child’s individual care plan must be placed in the container.
3.7 In the event of a child refusing to take emergency medication we will follow our emergency procedure and always call for an ambulance. Parents/ carers will be informed as soon as possible.
4. Refusing Medication
4.1 If a child refuses to take medication, staff will not force them to do so.
4.2 The refusal will be noted and parents/carers will be informed as soon as possible on the same day.
4.3 We will not restrain a child to administer medication unless it is an emergency (e.g. Epipen).
5. Storage and Disposal of Medication
Staff must ensure that the supplied container is clearly labelled with the child’s name (as registered at nursery), name and dose of the medicine and frequency of administration.
5.1 All medication with the exception of emergency medication and those requiring refrigeration will be kept out of reach of the children and stored in the designated areas in children’s rooms.
5.2 Medication requiring refrigeration will be stored in the fridge inside a plastic container clearly labelled “MEDICATION” it will be stored away from food and will not be accessible to children.
5.3 Medicines will be stored strictly in accordance with the product instructions and in the original container in which they are dispensed. Instructions for administration must be clear.
5.4 Emergency medication will be accessible to staff at all times.
5.5 A regular check will be made of the medication every 6-8 weeks. Parents/carers will be asked to collect any medication which is no longer needed, is out of date or no longer clearly labelled.
5.6 Where a child needs two or more prescribed medicines each must be in a separate container.
5.7 All prescriptions must be in English.
6. Notifying Health Authority or Regulatory Bodies of Notifiable diseases
6.1 The manager, nursery owner or assistant manager MUST notify the Health Protection agency immediately of any suspected outbreak of notifiable disease (Appendix 1)
6.2 The manager or assistant manager must ensure the nursery owner has been informed if absent from setting.
7. Children on long term medication
7.1 A care plan must be completed by the child’s key person in consultation with the parent, nursery manager, owner or assistant manager and medical professionals, for all children on long term medication to ensure that the staff team have sufficient information to meet the child’s individual medical needs.
7.2 Parents only need to complete one written permission sheet for the child’s medication (this applies to long term medication only). This must be reviewed every three months or sooner if there is a change of prescription or condition of the child.
7.3 The prescribed medication procedure must be followed when administering long term medication.
8. Children with complex medical needs
8.1 A meeting must be arranged prior to the child starting at the nursery to discuss the child’s needs and arrangements for medication. This meeting will be led by the nursery manager or nursery owner. A care plan must be completed for all children with complex needs to ensure that the staff team have sufficient information to meet the child’s individual medical needs.
8.2 If the administration of prescribed medication requires technical/medical knowledge then individual training must be provided for approved members of staff by a qualified health professional or any other person deemed competent.
8.3 The manager/owner must ensure that training occurs before a child starts at nursery.
8.4 Training must be specific to the individual child concerned, and accurate records of training kept.
9. Sickness and Infection Control
9.1 Children must be well enough to attend the nursery and to participate in the full range of experiences on offer, including access to opportunities outdoors.
9.2 Parents must be advised of the procedures for children who are ill of infectious and of the need for parents to inform the nursery about illness or condition affecting their child. This must include the possibility of the child being excluded from the nursery whilst ill or infectious, as well as the procedures for contacting parents, or another person as identified on the child’s registration forms if their child becomes ill.
10. Exclusions and Notifications of Communicable Diesases
10.1 There are some infections which require exclusion periods from the nursery to ensure the control of the spread of infections. The guidance from the health protection agency MUST be followed.
10.2 Signs must be placed in the noticeboard and room doors informing parents of the infection.
10.3 Fact sheets are available on the Internet and can be given to parents upon request.
10.4 Consideration must be given to the risk of infection to all those visiting or working at the nursery particularly for those infections where there is a potential risk during pregnancy.
11. Notifiable Diseases
12.1 If the nursery manager or owner has reason to believe that any child/staff member suffering from a notifiable disease the following steps must be followed:
> Inform the appropriate regulatory bodies
> Contact the Local Health Protection Agency and follow any advice given
>Record incident detailing child’s/staff details and the type of infection. Ensure any
advice received is also noted and ensure that the incident is recorded
>Ensure staff are made aware of procedures or any symptoms that they need to be aware of
This policy has been approved & authorised by:
Name: Samantha Tranter
Position: Nursery Manager
Date: July 2013
List of Notifiable Diseases
Diseases notifiable (to Local Authority Proper Officers) under the Health Protection (Notification)
•Acute infectious hepatitis
•Enteric fever (typhoid or paratyphoid fever)
•Haemolytic uraemic syndrome (HUS)
•Infectious bloody diarrhoea
•Invasive group A streptococcal disease and scarlet
•Viral haemorrhagic fever (VHF)
Little Swans Day Nursery
Smoking, Drugs and Alcohol Policy
Reviewed by Miss Tranter, Nursery Manager
Policy Statement for Smoking Drugs and Alcohol
References/Legislation that informs this policy
UN Convention on the Rights of the Child – 1989 (Ratified 1999)
The Children Act 1989
The Children Act 2004 (Every Child matters)
The Medicines Act 1968
The Misuse of Drugs Act 1971
Control of Substances Hazardous to Health Regulations (COSHH)
Smoke-Free (Premises and Enforcement) Regulations
Smoke–Free (Signs) Regulations
1.1 It is the intention of Little Swans day Nursery to promote and protect the health and well being of its children, employees and other visitors to the nursery. It is recognised that smoking is bad for health and unpleasant to many users of buildings and services. We believe that those working with children are in a unique position to act as positive role models and have a responsibility to send out consistent messages about hazards of smoking. This also applies to alcohol and drug abuse.
1.2 This policy applies to all employees, parents, trainees, students, contractors and other users and visitors to the nursery.
1.3 Smoking is strictly prohibited on or near the nursery premises. Should a member of staff wish to have a cigarette on their break they must not light up in the nursery, buildings, or grounds and this includes doorways, entrances, walkways, playgrounds or car park. Staff are not permitted to consume alcohol during their contracted hours of work or to care for the children if they have consumed alcohol prior to commencing work. Consumption of alcohol is not permitted in the nursery, buildings or grounds and this includes doorways, entrances, walkways, playgrounds or the car park.
1.4 The same applies to all drugs other than those prescribed by a doctor and considered appropriate for intake while working with children.
1.5 Such medication must not be kept in a handbag. It must be taken from the bag and put into a medicine cabinet locked away in a secure drawer that children have no access too. It is the responsibility of the person to whom the medication belongs, to ensure the medication is stored correctly, well away from all children in the office. Staff needing to take prescribed medication during their working hours, must do in the office/staff room.
1.6 Misuse of prescription drugs and over the counter drugs, including legal highs is also prohibited at any time.
2. Parent/Carer co-operation
2.1 Parents/carers are not allowed to smoke, take drugs or consume alcohol while on the nursery premises. This includes trips with the nursery off the premises and in the presence of other children at nursery or parents.
2.2 Parents/carers are forbidden to bring alcohol or drugs into the nursery grounds.
Parents/carers being abusive to children, staff members or other parents while on the premises will be asked to leave. Police may be called in this instance. In the event we will ask that someone comes to take responsibility of the child. I.e. grandparent, auntie. If a carer has been abusive we will inform the parent and wait for them to collect the child. The perpetrator will no longer be allowed into or near the nursery premises.
2.3 The parent/carer that has been abusive may be told to refrain from bringing their child to nursery while an inquiry takes place. However if the incident is severe enough to have police involved the parent/carer may be told that their child’s place had been permanently revoked. Under these circumstances no monies outstanding for the week will be reimbursed to the parent.
2.4 Parents/carers are asked not to take calls on their mobile phones while dropping/collecting their child from nursery. We understand that at time this may not be possible, however, we ask parents/carers to refrain from using aggressive/abusive language while on their mobile phone, inside, or on nursery premises.
2.5 Any supply of drugs via parent/carer while on/in nursery premises will result in a loss of child place and result in a phone call to local authorities to report the incident.
2.6 Cigarettes/tobacco and lighters, alcohol, drugs/medicine are forbidden to be left in a child’s bag/belongings. These will be discarded by a staff member and the parent/carer will be informed immediately. This may result in loss of child’s place.
2.7 All our staff has the right to work without concern of intimidation or assault. We will not accept this behaviour on the premises and will ask anyone who does not respect this to leave. We will take further action if this is not adhered to.
We have a nursery collection policy for a parent/carer under the influence of alcohol or drugs. The following guidelines will apply:
We will manage the incident tactfully to ensure that the professional relationship with the family is maintained.
• If a senior staff member has any concerns regarding the child’s welfare, we would endeavour to speak to the parent/carer about their child’s needs. Procedure will be followed in guidance with the nursery Safeguarding Policy.
• We will ensure that there is two staff present when speaking to a parent so that staff should not jeopardise their own safety or others in these situations.
• In the event that the parent/carer arrives at the nursery under the influence of alcohol or drugs we will ask that someone comes with the parent/carer to take responsibility of the child.
• Should this not happen, although we have no legal right to withhold a child from a parent/carer, we reserve the right to contact any relevant authorities that we deem appropriate i.e. the police, partner etc. Any member of staff feeling under threat should contact the police in the first instance.
• Full written report will be made of the incident.
• A child’s safety is our main concern and as such this will determine the course of action taken.
• When events are booked, individuals to be made aware of the Smoking, Drugs and Alcohol Policy.
3.1 Parents to be informed of this Smoking, Drugs and Alcohol Policy and any changes thereafter through newsletters and other forms of communication.
3.2 Parents/carers will be offered the same confidential support and given details for support services as employees, should it be required.
4.1 Clearly worded no smoking signs will be sited at the gates, entrance(s) and in the prominent positions throughout the nursery premises. This complies with current legislation.
This policy will be monitored annually by management in consultation with staff and a report made to parents asking for their views and considerations to be taken into account.
Samantha Tranter, Nursery Manager …………………………………………… Date ……………………….
Review Date July 2014
Emergency Evacuation Policy
This policy was reviewed by Miss Samantha Tranter, Nursery Manager
The occupational Health, Safety Regulations and the Early Years Foundation Stage Framework, requires the employer to have procedures in place in case of emergencies. An emergency evacuation plan minimises the threat to life and property.
This policy has been developed to assist with the safe and orderly evacuation of the children, staff and other persons on the nursery premises.
Aim of policy
The aim of this policy is to:
• Establish the procedures for staff to follow in an emergency
• Inform staff of their responsibilities in an emergency situation through the completion of staff inductions and ongoing supervision.
• Ensure staff are aware of and understand possible situations that may result in an emergency evacuation being conducted.
• Ensure that staff are trained in and participate in emergency evacuation practices (e.g. fire drills).
• Ensure children are trained in and participate with evacuation procedures through regular practice drills. Also using everyday occurrences and activities to promote
• Establish a process for documenting emergency procedures and notifying Ofsted and other relevant agencies as well as families of emergency evacuation situations. The procedures are laminated and attached to the: Visitors Book and all signing in and out registers.
As soon as a fire is noticed, report directly to management using the phones available in all areas, the fire alarms will activate alerting all staff to start the evacuation procedure.
Before attempting to put out any fire, ensure management have been informed and children, staff and other persons are at a safe distance from the fire.
1. All Children are to be taken to the appropriate evacuation area on hearing the fire alarms. (The fire alarm is connected in the main building and jelly babies). The alarm is not connected to any other external areas in the nursery as they are considered low risk – by the fire officer/ department.
2. The staff present in each room (at the time of the emergency evacuation) must promptly assign responsibilities. These include:
A designated member of staff will call the fire brigade/ emergency services. They will give the details to the operator as detailed on the Emergency Aid cards by each phone in nursery.
a. A staff member from each room will check all areas of the room for children that may be out of sight e.g. in the bathroom areas etc…
b. A qualified staff member from each room will collect the register and signing in / out registers that parent/ carers complete.
c. A member of staff will inform Rolos Staff by telephone or any other means appropriate for the situation, that fire alarm is sounding.
d. All staff members are to assist the children to the emergency evacuation area.
e. The member of staff last to leave the building will check back to ensure all children are out and close all windows and fire doors along the evacuation route.
f. Supervisors of each area or in their absence a qualified member of staff will check that all children in their area are accounted for by checking the attendance register and taking a roll call.
3. The manager, nursery owner or assistant manager is to collect the staff sign in/out register, kept in the office. If there is time she will turn off the power at the main switchboard. On exit off the main building she will close all doors and windows.
4. Management will bring out a first aid kit and their mobile phones.
5. All staff MUST assemble in the evacuation area and remain there until instructed by the fire brigade / emergency services or management. At this time, management will re check each areas attendance register and head count the children. Management are also responsible for checking that all their staff, students and visitors are accounted for by checking the daily attendance sheets and visitor book.
6. Any staff or children unaccounted for must be reported immediately to management and the emergency services personnel.
7. Once everybody is assembled in the emergency evacuation area, staff are not to attempt to re- enter the nursery until the area is declared safe by the Fire Brigade/ Emergency Services.
• REMEMBER THAT THE SAFETY OF CHILDREN AND STAFF IS PARAMOUNT
• Only extinguish small fires if trained to use a fire extinguisher (Management, supervisors and some qualified staff members have received training).
• Report all fires/ emergencies to management – even those that have been extinguished no matter how minor they are considered to be.
• Never enter a room that contains or is filled with smoke.
• Never enter a room if the door is warm/ hot to touch.
Following the occurrences of a real emergency evacuation, management MUST:
1. Document in detail the emergency evacuation situation and report to Ofsted.
2. Review and evaluate the measures taken.
3. Manage any identified hazards or risks in order to prevent the emergency occurring again.
Following an emergency evacuation practice, management MUST document the following:
1. The date and time of the emergency evacuation practice.
2. Raise any concerns, or identified hazards and risks, in order to eliminate or minimise those risks in a real emergency.
3. Complete the white fire log book, this can be found in the office.
Emergency Evacuation Procedures should:
1. Be practised every three months (Minimum) by all staff and children.
2. Be discussed with children on a regular basis to ensure their understanding of and familiarity with evacuation procedures.
3. Be discussed and reviewed at staff meetings, with appropriate changes implemented to ensure that it runs smoothly in case of a real emergency.
Notification to families:
• If the nursery experiences a real emergency evacuation, families will be notified of the following:
1. The nature of the emergency that occurred and the location of the emergency.
2. Date and time of emergency.
3. How the children responded to the situation, and what families and nursery can/ will do to follow up the incident in order to support and reassure their child.
4. What precautions or actions the nursery will take to prevent this kind of emergency occurring again or minimise the risk.
Little Swans Day Nursery
Health and Safety Policy
At Little Swans Day Nursery it is our aim to provide a healthy and safe environment for children and staff. We make our setting a safe and healthy place for children, parents, staff, volunteers/students and visitors.
• We aim to make children, parents and staff aware of health and safety issues to minimise the hazards and risks to enable the children to thrive in a healthy and safe environment.
• Staff members responsible for health and safety are :
Samantha Tranter, Nursery Manger, Elaine Boulton, Owner and Attya Shahin, Supervisor.
They have undertaken health and safety training and regularly update their knowledge and understanding of health and safety.
They are responsible for ensuring regular inspections take place and risk assessments are carried out as necessary and accurately
We display the necessary health and safety poster on the wall in the office
At all times employees, volunteers, students and visitors will co-operate fully in implementing health and safety initiatives.
We have Public Liability and employers’ liability insurance. The certificate for public liability insurance is on display in:
The main entrance, Insurance is provided by AVIVA
EYFS key themes and commitments
A Unique Child Positive Relationships Enabling Environments Learning and Development
1.3 Keeping Safe
1.4 Health and well – being
1.2 Inclusive Practice
2.2 Parents as partners
2.4 Key Person 3.3 The Learning Environment
3.2 Supporting Every Child
3.4 The Wider Context 4.2 Learning and Development
• Our induction training for staff and volunteers/ students includes a clear explanation of health and safety issues so that all adults are able to adhere to our policy and procedures as they understand their shared responsibility for health and safety.
• Records are kept of these induction sessions and new staff, volunteers/students are asked to sign the records to confirm that they have taken part and understand their responsibilities.
• All staff are responsible for maintaining a safe environment through vigilance and careful planning.
• Staff are responsible for ensuring they report any defect likely to put any child or adult at risk from illness or injury.
• Health and safety issues are explained to the parent/carers of new children so that they understand the part played by these issues in the daily routine at the nursery. Parent/carers are informed of any changes to the procedure through our monthly newsletters, website, letters, nursery blog and Twitter.
• As necessary, health and safety training is included in the annual training plans of staff, and health and safety is discussed regularly at our monthly staff meetings and regular supervisor meetings.
• We operate a no smoking policy
• Children are made aware of health and safety issues through discussions, planned activities and routines.
Safety of adults
• Employees/ adults are expected to take responsible care of their own health and safety at all times.
• Staff, volunteers and students are provided guidance about safe storage, movement, lifting and erection of large pieces of equipment.
• When adults need to reach up to store equipment or change display boards etc... They are provided with safe and appropriate equipment to do so.
• All warning signs, fires exit s etc... Are clear and visible.
• Adults do not remain in the building on their own or leave on their own once nursery closes, during the opening hours of 7.30am and 6pm
• The sickness of staff and their involvement in accidents is recorded. The records are regularly reviewed to identify issues that need to be addressed.
• We keep a record of all substances that may be hazardous to health – such as cleaning chemicals, or gardening chemicals if used. This states what the risks are and what to do if they have contact with eyes or skins or are ingested. It also states where they are stored.
• We keep all cleaning chemicals in their original containers and store the securely out of reach of children.
• Low level windows are made from materials that prevent accidental breakage or are made safe
• Windows are protected from accidental breakage or vandalism from people outside the nursery
• Windows above the ground floor area are secured so that children cannot climb through them
• We take precautions to prevent children’s fingers being trapped
• All entrances and exits into the classroom areas have gates fitted with locks
• Staff discuss with children about ‘keeping safe’ and not opening and closing the gates
• All floor surfaces are checked daily to ensure they are clean and not uneven, wet or damaged. Wet floor signs are used to prevent slips and falls.
It is the responsibility of all users to inspect appliances for loose wiring, faulty plugs etc., before using them. Electrical faults must be reported immediately. Faulty equipment must be removed from usage and clearly labelled as such. No-one should attempt to repair the equipment themselves.
The following lists shows examples of electrical faults:
• Equipment not working;
• Loose Wiring;
• Broken casing around wires or applications;
• Electrical arcing (sparks);
• Plugs becoming warm…etc.
All employees, whether paid or voluntary, have a responsibility to observe basic principles of electrical safety as well as inspecting appliances before use, i.e.:
• Ensure that hands are dry before using an electrical appliance;
• Ensure that adequate instructions are obtained before using unfamiliar electrical equipment and comply with the manufacturer’s instructions;
• Leads should never be pulled to remove a plug or to lift or move an appliance;
• Switch of by the mains, unplug and put away all electrical equipment (where appropriate)when not in use;
• Sockets must not be overloaded by the use of adaptors (when in doubt error on the side of safety/seek qualified advice)
• If extension cables are used then these must be placed in such a way so not to cause a hazard to anybody else.
• All electrical / gas equipment conforms to safety requirements and is checked regularly.
• Our boiler/electrical switch gear/meter cupboard is not accessible to the children. Where these cupboards are in the classrooms these are locked with a key at all times.
• Fires, heaters, electric sockets, wires and leads are properly guarded and all children are taught not to touch them and the reasons why.
• There are sufficient sockets to protect overloading.
• The temperature of hot water is controlled to prevent scalds.
• Lighting and ventilation is adequate in all areas including storage areas.
All electrical equipment will be maintained on a routine basis
Management are responsible for ensuring that precautions are taken against fire through the
routine maintenance of fire safety equipment, through reviewing and posting emergency fire procedures in buildings and educating employees, whether paid or voluntary, in safe practices.
It is the duty of all employees paid or voluntary, to co-operate in the implementation of this policy and report to the management committee any instances where the proper procedures are not being implemented e.g. obstruction of escape routes.
Within the premises, the setting operates a No Smoking Policy. It is the responsibility of each individual smoker to ensure that they only smoke outside the building, outside the library building and ensure that their cigarette is properly extinguished.
• Fire alarms and fire doors are checked regularly at the nursery, and failure to comply with safety regulations or faults must be immediately reported to management.
• Staff and children participate in regular fire drills which take place quarterly (every three months) at the nursery.
• Details of the drill and any faults, recommendations etc… are reported in the nursery’s fire log
• Children are taught through activities and circle time about fire and what to do if they hear the alarm.
• As part of staff inductions the fire procedure, locations of extinguishers, blankets and exits are made known.
• Management will ensure that all members of staff are aware of the nursery’s planned emergency procedures in the event of accidents, injuries, illness, fire etc…
RIDDOR (The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995)
Your responsibilities under RIDDOR
Under RIDDOR certain work related incidents must be reported to the Health and Safety Executive. They have an incident contact centre - telephone 0845 300 9923.
Any of the following should be reported if it happens to a member of the public, including a parent or child, or an employee on the nursery premises:
• A death or major injury , which includes a fracture (but not of fingers, thumbs or toes), an amputation, dislocation, permanent or temporary loss of sight, and an injury from an electric shock;
• A reportable disease;
• A dangerous occurrence, which didn’t but could have resulted in a reportable injury;
• An injury resulting in hospital admission.
Such incidents must also be reported to Ofsted.
First aid Boxes:
These are kept in each area and can be clearly identified. It is the responsibility of management to ensure directly or by delegation, that the boxes are properly stocked.
Laura Hall Is the designated member of staff.
COSHH (The Control of Substances Hazardous to Health Regulations)
Chemicals are widely used for a variety of processes in childcare and cleaning, and some are extremely hazardous. To comply with these regulations a list will be kept by the manager of all hazardous or potentially hazardous substances that are used in the nursery. A copy of this list will be kept at the setting.
In addition to chemicals, all body fluids are to be treated as substances hazardous to health and should be carefully dealt with using protective gloves and materials that can be safely disposed of.
Management are to be informed of any hazardous substances which it proposes to bring onto the premises for the use by employees, paid or voluntary or other users.
Any persons using such chemicals must observe the following guidelines:
• All substances, which are included on the COSHH list, including bleach and general household chemicals, are to be stored in a safe place out of reach of children;
• All hazardous substances e.g. bleach, solvents, glues containing solvents are to be used with care;
• Always read the label before use and follow the manufacturer’s instructions;
• Avoid inhalation, ingestion and skin contact of all chemical substances;
• Always wear the appropriate protective clothing e.g. gloves etc.;
• Products must never be mixed as this could give rise to hazardous by-products e.g. bleach will give off chlorine gas if mixed with an acidic cleaner such as Harpic;
• Those using the substance must be familiar with the First Aid procedures to be used in the event of an accident.
In the interest of Health and Safety, substances hazardous to health should only be used if there is no less harmful or harmless alternative.
• All resources and materials from which children select are stored safely.
• All equipment and resources are stored or stacked safely to prevent them accidentally falling or collapsing.
• Our outdoor area is situated at the rear of the nursery; a brick wall around the perimeter ensures the area is secure for children, with a key coded gate for additional security.
• A daily outdoor check is completed by a staff member before children use the area.
• Adults and children are alerted to any dangers in the outdoor area. E.G. pesticides etc...
• Where water can form a pool on equipment it is emptied before children start playing outside.
• Our outdoor sand pit and soil pit is covered when not in use, checked daily and cleaned regularly.
• All outdoor activities are supervised at all times.
Outings and trips
• As far as possible all children will have access to all activities taking place off the premises.
• A risk assessment will be undertaken to ensure the safety of all participants during visits taking place off site.
• No child will participant in a visit unless parental consent has been sought beforehand.
Cleanliness of premises
The nursery recognises that it has a duty to set appropriate standards of cleanliness throughout its premises and to maintain these by:
• Investigating and acting upon any accidents/incidents that have occurred due to lack of cleanliness;
• Providing enough funding to achieve and maintain a good standard of cleanliness;
• Providing facilities for the safe and convenient storage of cleaning equipment and materials;
• Promoting good housekeeping practices amongst employees and other users of the premises.
All employees, whether paid or voluntary, have a responsibility to maintain a good standard of cleanliness by:
• Observing good personal and environmental hygiene practices;
• Carefully disposing of rubbish into appropriate bags/containers provided, particularly where broken glass or dangerous waste is concerned;
• Tidying up and putting away equipment and materials after use;
• Cleaning up spillages, debris, litter etc., as soon after the occurrence as possible;
• Reporting any shortfalls in standards to the appropriate person.
• We regularly seek information from the Environmental Health Department and the Health Authority to ensure that we keep up –to-date with the latest recommendations.
• Our daily routines encourage children to learn about personal hygiene.
• We have a daily cleaning routine for the setting which includes play rooms, hallways/cloakrooms, kitchen, office/staff room, toilet areas and nappy changing areas.
• We have a schedule in each area for cleaning resources and equipment, dressing up clothes and furnishings.
• The toilet areas have a high standard of hygiene including hand washing and drying facilities and the disposal of nappies.
• We implement good hygiene practices by:
Cleaning tables between activities
Cleaning toilets regularly
Wearing protective clothing - such as aprons and disposable gloves – as appropriate
Changing children’s clothes
Providing tissues and ensuring individual use of flannels, towels and bibs.
The nursery has a responsibility to maintain acceptable levels of hygiene and health and safety with respect to food.
All employees, paid or voluntary, who handle food, have a responsibility to:
• Maintain a high standard of personal hygiene;
• Refrain from handling food when they or anyone at home are suffering from an infectious disease or have boils, ulcers, cuts or rashes , diarrhoea, eye, ear or throat infection or any untoward discharge;
• Adhere to the nursery’s Health and Safety Policy;
• Report shortcomings to the appropriate person, e.g. faulty or damaged storage, preparation and service equipment;
• All foods must be checked to ensure that they are of the quality, substance and temperature required and that they are within their use-by-dates;
• All foods must be stored under conditions that will prevent their deterioration. Instructions on the label, if present, should be followed.
Environment and the workplace
The nursery is legally obliged to maintain a safe and acceptable working environment in as far as is reasonable and practicable. Employees, paid or voluntary, have a responsibility to co-operate to maintain this environment.
Must be suitable and sufficient in every part of the nursery through which people either pass through or work in. Doorways and potential hazards like steps must be well lit. Artificial lighting apparatus must be properly maintained and fluorescent lights must be flicker free.
Noise at work regulations 1989
Applies to all workplaces requiring assessments of noise levels and the taking of appropriate preventive action where there are excessive noise levels.
Around machinery and equipment must be adequate to ensure that safe working practices are achievable.
The setting must ensure that the a reasonable temperature (not less than 16 centigrade) can be maintained in every room which people are employed to work
Must be effective and suitable to ensure circulation of adequate supplies of wither fresh or artificially purified air.
VDUs (Visual Display Units)
For safe operation the equipment needs to be properly installed and consideration given to the following points:
• Make sure that the screen is sharp, clean and individual characters can be easily read;
• The characters should not flicker or move;
• There should be no reflection on the screen;
• Ensure that there is adequate lighting to the desk surface adjacent to the machine;
• Ensure that the user’s chair has an adjustable height and back support so that a proper sitting position can be maintained.
Activities and resources
• Before purchase or loan, equipment and resources are checked to ensure that they are safe for the ages and stages of development of the children currently attending the nursery.
• The lay out of play equipment allows adults and children to move safely and freely between activities.
• All equipment is regularly checked for cleanliness and safety and any dangerous items are removed, repaired or discarded.
• All materials, including paint and glue, are non toxic and suitable for the purpose.
• Sand is clean and suitable for children’s play.
• Physical play is constantly supervised.
• Children are taught to handle and store tools safely.
• Children who are sleeping are checked regularly at 15 minute intervals. Staff complete a sleep chart recording all information.
• Children learn about health, safety and personal hygiene through the activities we provide and the routines we follow.
• Any faulty equipment is removed from use and is repaired. If it can not be repaired then it is discarded.
• Large pieces of equipment are discarded only with the consent of management/owner.
Accident, injury, illness and Health
Maintenance of property and equipment to ensure personal safety is the overall responsibility of the management. All employees, whether paid or voluntary, are responsible for the correct and safe use of all property and equipment in the setting and for the reporting of any faults or hazards to their supervisor or management.
The aim of any policy relating to accidents must stress that in the first instance every effort should be made to avoid an accident happening. The following list provides an indication of areas that require special attention:
• Beware of wet floors
• Equipment should not be turned on when unattended and in such a position as to cause others to trip over it;
• Doors and drawers should be closed when not in use;
• Equipment should be stored in a safe manner in cupboards;
• Filing cabinets should not be overloaded;
• Climbing onto chairs or desks is not permitted. Appropriate equipment should be used to reach high levels;
• Step-ladders must be properly adjusted and secured. If more that the three lower steps are to be used it needs to be supported by a second person;
• Correct methods must be employed when lifting or moving heavy objects;
• Working areas must be kept tidy and clear of obstruction;
• Fire doors must not be wedged open.
This is not exhaustive!